Leadership

All leadership positions within Student Union Activities require the following responsibilities:

• Must be enrolled in at least one credit hour at KU (six is required if the student would like to receive the Academic Support Scholarship).
• Have a 2.3 cumulative GPA at the time of application.
• Maintain a 2.3 GPA each semester of position.
• Meet regularly, once a week, with SUA staff advisor.
• Attend weekly board meetings on Monday evenings.

The Executive Director position within Student Union Activities requires the following responsibilities in addition to the 'all positions' tab:

• Complete 13 office hours.
• Serve as a voting member on the KU Memorial Corporation Board of Directors.
• Serve as a voting member on The Big Event advisory board.
• Assist and advise all event planning committees including Daytime Events, Evening Events, and Large Entertainment.
• Be the official spokesperson for Student Union Activities and act on behalf of the KU Memorial Unions.
• Prepare executive and board meeting agendas.
• Coordinate the end-of-year SUA leadership reception.

All Director level positions within Student Union Activities require the following responsibilities in addition to the 'all positions' tab:

• Complete 10 office hours.
• Attend assigned committee events as Director on Duty to support coordinators and volunteers. 
• Executive members serve on the committee to select new executive officers.
• One director must live in Lawrence during the summer.

The following responsibilities are only in regard to the Director of Administration position:

• Manage and supervise SUA office policies and procedures.
• Prepare, present, and monitor the SUA budget.
• Record and distribute weekly Board meeting minutes along with reporting attendance.
• Coordinate fundraising efforts for SUA scholarships and programming funds in KU Endowment.
• Coordinate the SUA choice awards in line with the leadership reception.
• Advise and assist the Kansas Union Gallery Coordinator(s).

The following responsibilities are only in regard to the Director of Engagement position:

• Record and report office hour attendance while implementing necessary policies for full membership.
• Recruit new members to join the organization to assist with events.
• Plan and execute a membership drive through marketing efforts and outreach to campus organizations and departments with the emphasis on the start of the semester.
• Advise and assist the Recruitment and Retention Coordinator(s).

The following responsibilities are only in regard to the Director of Marketing position:

• Create and maintain all marketing and promotion budgets.
• Oversee design and distribution of general SUA promotional items, including but not limited to brochures, flyers, creative items, and shirts.
• Respond to general SUA questions in all available forms of communication.
• Advise and assist the Marketing Coordinator(s).

All Coordinator level positions within Student Union Activities require the following responsibilities in addition to the 'all positions' tab:

• Complete 7 office hours for event planning or 5 office hours for admin during business hours.
• Communicate with internal staff of deadlines and changes in events.
• Report to and meet regularly with assigned Director and SUA staff advisor.
• Attend respective committee events.
• Assist with the promotion, setup, execution, and assessment of committee events.
• Manage budget for each event as established by Director of Administration.
• Plan and implement events that activate and enhance student engagement within KU Memorial Union spaces.

The following responsibilities are only in regard to the Daytime Event Coordinator position:

• Coordinate a variety of events, including craft activities, educational programs, holiday celebrations, awareness month initiatives, forums and debates, watch parties, and similar engagement opportunities.
• Available on Tuesday, Wednesday, or Thursday for 3 hours between the 10 AM to 2 PM time frame for events. 

The following responsibilities are only in regard to the Evening Event Coordinator position:

• Coordinate a variety of engaging events, including craft activities, educational programs, game nights, trivia competitions, karaoke, and other opportunities that foster student connection and community engagement.
• Available on Tuesday, Wednesday, or Thursday for 3 hours between the 5 PM to 9 PM time frame for events. 

The following responsibilities are only in regard to the Large Entertainment Coordinator position:

• Plan and deliver a diverse range of entertainment experiences, including music performances, comedy acts, and pop culture-focused events featuring emerging, regional, and nationally recognized talent.
• Coordinate a variety of athletics-focused programs including watch parties, rally weeks, homecoming events, student tailgates, fan engagement initiatives, recreational activities, and other opportunities that foster campus pride, student involvement, and support for KU Athletics.
• Available on Thursday, Friday, and Saturday for 5 hours at various times once a month.

The following responsibilities are only in regard to the Kansas Union Gallery Coordinator position:

• Manage and support the operations of the Kansas Union Gallery, showcasing artwork from local, regional, and national artists.
• Develop programs and engagement opportunities that connect KU students with exhibited artwork and artistic experiences.
• Collaborate with the School of Visual Arts to coordinate and host Senior Solo Shows, providing graduating visual arts majors with the opportunity to present their own exhibitions.
• Available on Sunday for artists installations at the Kansas Union along with a bi-weekly Thursday or Friday reception from 4 PM to 6 PM.

The following responsibilities are only in regard to the Engagement Coordinator position:

• Foster a welcoming and inclusive environment where all members feel valued, connected, and supported.
• Lead membership recruitment efforts through year-round marketing, outreach, and engagement with campus organizations and departments, with special emphasis during the first weeks of each semester.
• Build and maintain strong membership across all SUA committees by supporting recruitment, retention, and engagement efforts.
• Plan and facilitate end-of-semester or end-of-year board recognition events that celebrate member achievements and honor outgoing leaders.

The following responsibilities are only in regard to the Marketing Coordinator position:

• Support organization-wide marketing efforts through social media, digital communications, print materials, newsletters, and creative engagement campaigns.
• Coordinate the creation, distribution, and visibility of promotional materials to maximize student awareness and participation.
• Serve as a liaison with the Kansas Union Marketing Department to identify and implement cross-promotional opportunities.
• Monitor marketing trends, emerging platforms, and industry best practices to enhance outreach and student engagement.
• Assist in strengthening SUA's brand presence through innovative and student-centered promotional initiatives.

All Assistant Coordinator level positions within Student Union Activities require the following responsibilities in addition to the 'all positions' tab:

• Complete 5 office hours for event planning or 3 office hours for admin during business hours.
• Communicate with internal staff of deadlines and changes in events.
• Report to and meet regularly with assigned Coordinator, Director and SUA staff advisor.
• Attend respective committee events.
• Assist the coordinator in other duties as assigned.
• Plan and implement events that activate and enhance student engagement within KU Memorial Union spaces.

Further committee breakdowns can be viewed in the 'Coordinator positions' tab as all assistant coordinators support those initiatives.